CONTRACT ADMINISTRATOR III

MAIN FUNCTIONS
Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

KEY RESPONSIBILITIES

• Participate in pre-qualification and selection of contractors, ensuring alignment with business needs.
• Liaise with Procurement to ensure timely availability of required Contract Documents for each project.
• Facilitate contract handover between Procurement and Business Line, initiating contract kick-off meetings with contractors.
• Develop and maintain Interface Management Plans with contractors to ensure smooth project execution.
• Oversee the contract portfolio for each business line, stewarding contractor interface activities throughout the contract lifecycle.
• Participate in service planning and develop contract strategies to meet business objectives.
• Act as a liaison among Procurement, SSH&E, and Operations within the business line, coordinating and conducting contractor site assessments.
• Maintain the Active Contractor Tracking Database and report monthly KPIs related to contract stewardship and performance.
• Coordinate and facilitate quarterly and annual performance review meetings, ensuring compliance with OIMS 8-1 standards.
• Assist in contract suspension or termination as necessary and ensure completion and closeout of contracts.

SKILLS AND QUALIFICATIONS

• Experience in contract administration, preferably in service-contractor environments within large corporations.
• Confidence working in field or industrial environments, including remote locations.
• Experience engaging with contractors, particularly in developing country environments.
• Strong understanding of Procurement roles, responsibilities, and business processes related to contracts.
• Knowledgeable about contract terms and conditions, with good observation and listening skills.
• Demonstrates high initiative, interpersonal, and motivation skills, with excellent communication and presentation abilities.
• Proficient in English communication, with strong organizational, administrative, and computing skills.
• Ability to work independently and interact effectively in a multicultural environment.